When initiating a declaration, some or all policy information is copied into a declaration transaction, depending on certain declaration settings.  The Declaration submission has the status Declaration - Incomplete and is similar to an endorsement transaction for the purposes of navigation, quoting, review, and binding.  Some differences include the following:

•    Instead of the Effective Date and Valid Until fields, the declaration represents the Declaration Period under which it was created.  The Declaration Period and Period Status are shown in the Declaration Information panel in the Policy Information window.  The Declaration Period is also shown in the Policy Information widget.

•    Declarations are not included in the Policy Transactions list.

•    The Client is copied from the source policy and cannot be changed.

Additional Information

Additional panels and fields may have been added to the form relating specifically to this Transaction Type and Status.  Please review the form to determine if any new options are available or if any additional information must be provided.

If there are any difficulties completing the additional information, check to the right of the panel headers or field names for help icons .  Clicking the help icon provides additional information on the panel or field.

If further assistance is required, please contact your Insurance Representative.

Actions

While navigating through the workflow in this status, the system performs a series of validations in the background at key points.  The validations may display errors, warnings, or messages with additional information, and may automatically change the status of the submission.

•    If any required information for the current screen is incorrect or incomplete, an error message is shown at the top of the form, detailing what must be changed before proceeding.  Make any necessary corrections and click Next or Save & Refresh to validate the information again.

•    If the system attempts to calculate the quote and finds that some details do not meet the quote requirements, an error message is shown at the top of the form, detailing what must be changed.  It is still possible to navigate through the workflow, but the error must be corrected before the quote can be calculated.

•    For client and distributor users:  If certain details of the submission require review by the Underwriter, the submission may need to go into referral.  The Status changes to Declaration - Underwriting Required, and the reasons for the referral are displayed at the top of the form.  Proceed to the section on Declaration - Underwriting Required submissions.

•    For underwriter users:  If certain details of the submission require review by the Underwriter, the submission may need to go into referral.  The Status changes to Declaration - Referred, and the reasons for the referral are displayed at the top of the form.  Proceed to the section on Declaration - Referred submissions.

•    If all necessary information is provided and does not require review by the Underwriter, the Status changes to Declaration - Quoted and the calculated premium details become available in the Quote Summary detail window accessed through the Premium widget.  Proceed to the section on Declaration - Quoted submissions.

While in Declaration - Incomplete status, the following Actions are available.

•    Click Calculate Quote to save the submission and trigger the validation process.  This process is similar to what occurs in the background during navigation, and has the same results listed above.

•    Click Copy to create a new submission with similar information to the current submission.  Depending on settings in the product, individual fields may copy the value from the source transaction, reset to their default values, or be left blank.  The insurer, distributor, and client details are updated to the most recent details stored in the system.  The new submission has the Incomplete status as a New Business transaction.  Proceed to the section on Incomplete Submissions.

•    Click Delete to delete this transaction from the system.

•    The Print Document and Send E-mail options become available if any document templates or e-mail templates, respectively, are currently available.  See the sections on Printing Documents and Sending and Managing E-mails.